Manufacturer’s Checklist for Planning a Short-Term Equipment Rental
By: Trey Donze
Whether you’re planning a special project, heading into peak season or in the midst of unplanned downtime, a short-term equipment rental is a flexible and cost-effective solution. Careful industrial equipment rental planning ensures that you’ll get exactly what you need when you need it at a price that fits your budget.
This blog serves as an essential equipment rental checklist for air compressors, chillers, vacuums, blowers and other industrial equipment, so you save time and money and get back to business with minimal disruption.
What is a Short-Term Equipment Rental?
Short-term equipment rental involves leasing industrial machinery for a defined period of time – usually a few weeks to a few months. Short-term industrial rentals provide a flexible, cost-effective option for manufacturers that need a specific piece of equipment to manage special projects, periods of peak demand or emergencies.
In most short-term industrial rentals, the rental company owns the equipment and manages maintenance, service and delivery.
The Importance of Industrial Equipment Rental Planning
Careful planning helps you avoid high costs, limited availability and project delays during temporary and emergency equipment rentals.
Creating a plan, including a manufacturing rental checklist, ensures:
You get the equipment you need: When you understand the specifications of the job and the required equipment, including capacity, size and type, you can rest assured the rented equipment will match the job scope and perform as expected.
Cost effectiveness: Planning to rent the equipment for the exact duration of the project ensures that neither your production line nor the equipment sits idle for an extended period of time, keeping rental costs to a minimum. Additionally, planning ahead prevents last-minute surcharges.
Operational Efficiency: Industrial equipment rental planning reduces downtime because site preparation and equipment delivery can be arranged to coincide with your production schedule. It also provides training time for operators and technicians so they can get right to work.
Risk mitigation: Planning allows time for inspections to detect any performance, maintenance or safety issues and for careful review of damage waivers and insurance coverage.
Creating a Compressed Air Rental Checklist
Because your equipment rental should be tailored to the scope of your individual project and situation, creating a manufacturing rental checklist in advance ensures that you get the equipment you need with a delivery schedule that meets your production needs, assuring cost effectiveness and operational efficiency.
Your compressed air rental checklist should include:
Equipment Specifications
Based on the application, determine your airflow (CFM) and pressure (PSI) requirements, as well as whether an oil-lubricated or oil-free compressor is needed to meet your air quality standards. Other considerations such as temperature and dew point of the compressed air should be clearly defined so the compressor meets your production requirements.
Site Readiness
The location where the rental will be placed should be determined and prepared in advance. Make sure the footprint of the equipment fits the location and that there is proper foundation, electrical service, ventilation and exhaust routing. Ensure there is a clear path through the facility for delivery.
Delivery and Installation
Nail down a specific delivery date so equipment arrives when needed. The rental agreement should clearly state who is responsible for coordinating delivery logistics, installation, power hookups, and teardown, as well as any additional fees for these or other services. Ask whether hoses, fittings, and other accessories are provided.
Safety and Compliance
Request maintenance and inspection records for the compressor and perform your own inspection for visible signs of wear and damage before accepting delivery. Identify any environmental, health and safety (EHS) issues that need to be addressed to ensure compliance. Operator manuals and training should be provided.
Support and Service
Determine ahead of time who is responsible for routine maintenance, liability for damage and insurance requirements. Keep a log of operating hours and any incidents or issues with the equipment. Also, if the application is critical, be sure a back-up unit will be provided and that 24/7 on-site technical support is available.
End-of-Term Considerations
Advanced planning for the end-of-term is key to avoiding surprises. Discuss who is responsible for tear down and return of the equipment. Inquire in advance about the cost to extend the rental or swap the unit if the project is not complete at the end of the rental term.
When to Consider a Temporary Air Compressor Rental
With proper planning, renting an industrial air compressor from a reliable partner can provide a cost-effective solution to managing these common manufacturing scenarios
- Equipment failure/unplanned downtime.
- Scheduled maintenance.
- Peak/seasonal demand.
- Special project support.
- Testing new equipment.
Partner with Tavaron for Your Short-Term Equipment Rental
Whether it’s an emergency equipment rental or a temporary air compressor rental to help meet seasonal demand, Tavaron has a rental solution, including rent to own and rental purchase options, that will meet the specific requirements of your operation. As your trusted air compression partner, we offer temporary compressed air services, chillers, vacuums and blowers along with full contingency planning, fast deployment and customized support so you remain productive and resilient.
